Personnel Section invites all qualified National candidates to apply for the announced position. All interested candidates should submit their applications (Personal History Form- P11) as well as their latest performance report (i.e. special report) to Recruitment Unit/Personnel Section (email: minustah-recruitment@un.org). It is strongly recommended that you include the vacancy number of the above position in your application. Acknowledgment will be sent to short listed candidates only. Please note that internal candidates at GL-4 level or those internal candidates who have completed one year at GL-3 level are eligible to apply. Any applications received after the deadline will not be accepted. The female candidatures are particularly encouraged.


Accountabilities:  

Within the limits of delegated authority, the incumbent is responsible for the processing of invoices to ensure accuracy of amounts payable and consistency to contract prices. The duties of the incumbent include the following:

• Receiving invoices from MINUSTAH Suppliers and verifying  them against contract terms;
• Preparation of summary datasheets for each invoiced item and analysis of the amounts payable;
• Reviewing all supporting documents and ensuring they are adequate and well presented for the review of Finance Section;
• Forwarding the invoices to Finance Section for payment;
• Keep record up to date of the various fuel invoices. Update records for prices when received from the MINUSTAH suppliers;
• Liaise with Finance Section and R & I Unit on the ongoing invoice processing;
• Keep relevant copies of invoices and maintain the filing system.

Work implies frequent interaction with the following:
Staff from Finance Section and Receiving & Inspection Unit; Suppliers’ Accounting department and its sales representatives.

Results Expected:
Timely receipt of invoices from Finance Section; Accurate verification/processing of invoices; Liaison with R&I Unit for receiving reports; Delivery of processed invoices to Finance Section for review and payment.

Competencies:

Professionalism – Appreciation of accounting processes and attention to detail.
Technological awareness – Knowledge of common desktop software, with demonstrated computer skills (MS Word, Excel).
Communication – Ability to write in a clear and concise manner and to communicate effectively orally and in writing.
Teamwork – Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Qualifications:

Education: A minimum of a Certificate in Accounting or equivalent experience is essential. Previous experience in Fuel Accounting and/or processing of invoices is an added advantage.
Work Experience: At least four (4) years of experience in accounting-related processes.
Languages: Fluency in written and spoken English. Knowledge of French is desirable.