Personnel Section invites all qualified National candidates to apply for the announced position. All interested candidates should submit their applications (Personal History Form- P11) as well as their latest performance report (i.e. special report) to Recruitment Unit/Personnel Section (email: minustah-recruitment@un.org). It is strongly recommended that you include the vacancy number of the above position in your application. Acknowledgment will be sent to short listed candidates only. Please note that internal candidates at GL-3 level or those who have completed two years at GL-3 level are eligible to apply. Any applications received after the deadline will not be accepted.

Description:

Perform a various range of office management and administrative functions to provide assistance in organizing the daily activities of the JLOC Office such as:

• Ensure an effective achieving system in such a way that the Chiefs incoming/outgoing documents on Lotus Notes, and by regular mail are well maintained and easily located.
• Assist in researching and collect information pertaining to logistics and planning matters from a variety of data sources e.g. collating e-mails, updating MIS Logistics instruction & administrative reports, and log/plan worksheets.
• Typing, drafting and filing incoming and outgoing correspondence.
• Issuing Support Instructions to all MIS Sections concerned.
• Assist in drafting and editing a variety of reports and correspondence relating to logistical and planning matters, reproduction of documents.
• Maintaining Attendance & Hazard Pay Sheets, MOP’s and Leave Requests, ORB and unit schedules.
• Arrange for and book meetings and conference rooms for any meetings / training programs etc.
• Maintaining an active database to log planning work sheets, matrixes etc.
• Assist in CITS requests & clearance and approval procedures, when the S/M in charge is away on leave etc.
• Support all Military Staff Officers on Administrative Logistical matters.
• Perform the function of a Tender Opening Committee Member as and when required.
• Perform other related duties as required by the Logistics Team or Chief Logistics/JLOC Section.

Competencies:

• Communication – Good verbal and written communications skills in French, English and Creole. Good knowledge in Microsoft Word, Power Point and Excel;
• Professionalism - Knowledge and understanding of functions and organization of the JLOC activities, relevant operational and administrative policies, practice and procedures, including records managements/filing procedures.
• Planning and organizing – Effective time management and ability to prioritize and plan own work to meet designated deadlines.
• Technological Awareness – Good Computer proficiency.
• Teamwork – Very good interpersonal skills, ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect diversity.

Qualifications:

Education: High School or equivalent diploma is required.
Work Experience: At least four (4) years of work experience related to administrative support, logistics and operations management; ability to apply good judgment in the context of assignments; ability to recognise and act in the face of conflicting priorities, possessing a sense of responsibility, self-motivation and ability to work with minimal supervision; aptitude and willingness to learn new skills; ability to work in a team environment and to work under pressure in a multi-tasking environment; ability to apply initiative and pro-active spirit. Formal training or education and/or experience in Administration is highly desirable.
Languages: Fluency in written and spoken English, French and Creole.